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Club Operations Internal Administrator in Las Vegas, NV at Diamond Resorts

Date Posted: 4/16/2018

Job Snapshot

Job Description

JOB SUMMARY
Under general supervision, facilitate and track all Club financial activity, assist in directing incoming communications, maintain records and order supplies according to department guidelines and within compliance.
ESSENTIAL JOB FUNCTIONS
  • Facilitates and tracks all financial internal department tasks
  • Distributes all interdepartmental task requests made to Club Operations.
  • Verifies accuracy of all vendor invoicing, prepares check requests and maintain records of all billing.
  • Prepares check requests and vendor set up for product orders verifying and providing supporting documentation.
  • Maintains all records on Club Ops drive in an organized manner.
  • Creates and submits reports as requested including but not limited to weekly team productivity, call center processing update.
  • Monitors all Club mailboxes daily and distribute requests according to team task assignments.
  • Provides vendor verifications of member information, facilitates Atlas/Clarity recording where needed.
  • Tracks and records all incoming commission checks.
  • Prepares commission invoices, completes monthly commissions reports and tracking.
  • Runs reports and analyzes data to be presented to Management using Excel functions including but not limited to formulas, pivot tables, advanced functions, charts and graphs.
  • Supports managers and supervisor with tracking, investigating, create, edit and maintain monthly reports.
  • Must be available to work any assigned shift as business needs will dictate work shifts
  • Completes all required company trainings and compliance courses as assigned.
  • Adheres to company standards and maintains compliance with all policies and procedures.
  • Performs other related duties as assigned. 
EDUCATION
  • High School Diploma or equivalent.
EXPERIENCE
  • A minimum of six (6) months of experience in the Administrative/Clerical field required.
  • No supervisory experience required.
SUPERVISORY RESPONSIBILITIES
  • This position does not include any supervisory responsibilities. 

LICENSE & CERTIFICATIONS

  • This position does not require licenses or certifications.
SKILLS & ABILITIES
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.  Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
Specific skills and abilities include, but are not limited to the following:
  • Computer proficiency in Microsoft Word, Excel and Outlook.
  • Ability to interpret and create policies, procedures and manuals.
  • Excellent customer service skills.
  • Proficient in time management; the ability to organize and manage multiple priorities.
  • Ability to take initiative and effectively adapt to changes.
  • Recognizes an emergency situation and takes appropriate action.
  • Able to establish and maintain a cooperative working relation.
  • Ability to interpret and create spreadsheets.
  • Able to use sound judgment; work independently, with minimal supervision.
  • Strong analytical and problem solving skills.
  • Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
  • Performs well with frequent interruptions and/or distractions.
  • Basic math skills.

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