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Director of Operations in Palm Springs, CA at Diamond Resorts

Date Posted: 4/16/2018

Job Snapshot

Job Description

JOB SUMMARY   
This position oversees daily operations of the resorts; assists the General Manager with handling all guest and team member issues effectively while keeping the resort running smoothly.
ESSENTIAL JOB FUNCTIONS
  • Maintains product and service quality standards by conducting ongoing evaluations, investigating and resolving complaints, and initiating corrective action as required.
  • Monitor resort operations performance through verification and analysis of guest satisfaction systems, daily, weekly and monthly financial reports, department operation efficiencies, and initiating appropriate action as required.
  • Assist the General Manager with the development of short and long term financials, operations plans and budgets for the resort, by department, which support the overall corporate objectives.
  • Ensures that the established preventative maintenance program, protect the physical assets of the resort, is effective; oversees the efficient use of the maintenance software system and daily monitoring of work orders, response time and status of service.
  • Monthly profit and loss analysis with direct reports to plan strategies for those areas requiring improvement.
  • Tour the property daily; perform regular daily room inspections to ensure superior quality for members, owners, and guests.
  • Work with yield management to maximize room inventory, utilization, and revenue.
  • Daily review of security and incident reports; oversees the efficient use of iTrak software for incident reporting.
  • Maintains a positive working relationship with all business partners including marketing, concierge, inventory control, corporate support departments, and third party vendors.
  • Maintain internal two-way interdepartmental communication systems and procedures to reach all team members and departments as necessary.
  • Develop and foster professional relationships with members, owners, and guests to establish a climate of trust, confidence, and mutual respect.
  • Complies with all quality assurance guidelines and achieve prescribes goals during annual audits.
  • Actively participates in and oversees a comprehensive safety program.
  • Completes all required Company trainings and compliance courses as assigned.
  • Adheres to Company standards and maintains compliance with all policies and procedures.
  • Performs other related duties as assigned.
EDUCATION
  • High School Diploma or equivalent.
EXPERIENCE
  • A minimum of three (3) years of experience in the vacation ownership and/or hospitality field required.
  • A minimum of three (3) years of supervisory experience in the vacation ownership and/or hospitality field required.
SUPERVISORY RESPONSIBILITIES
This position spends the majority of the time (50% or more) achieving organization objectives, often through the coordinate achievements of subordinate staff.  A portion of the time may be spent performing individual tasks related similar to those performed by direct reports, but primary duties are supervisory or organizational-goal related.  Analyzes and resolves problems, determines work techniques, monitors for regulatory compliance, maintains production, interprets and creates policies, and demonstrates solid subject matter knowledge. 

Establishes departmental goals and objectives, functions with independence, and makes decisions on matters of significant importance.  Manages human, financial, and/or physical resources; proactively assesses risk to establish systems and procedures to protect organizational assets.   Exercises judgment within defined procedures and policies to determine appropriate action; develops systems to ensure subordinates adhere to policies and procedures in compliance with organizational goals and objectives. 
Specific supervisory duties include, but are not limited to the following:
  • Determines and creates policies, procedures and manuals for direct reports.
  • Establishes objectives and goals for the team; plans, organizes and manages work flow.
  • Assigns, monitors, and reviews work; evaluates direct report’s performance.
  • Recruit, interview, train, discipline, and terminate direct reports. 
  • Orientate and train direct reports.
  • Approves time records and time off requests; submits payroll for direct reports.
  • Investigates and resolves concerns and complaints.
  • Provide assistance and support; maintains a positive and professional working environment.
LICENSE & CERTIFICATIONS
  • CPR/AED Certification (Adult, Infant, and Child Rescue).
  • First Aid Certification.
  • Driver’s License (non-commercial) – must be state specific.
SKILLS & ABILITIES
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.  Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
Specific skills and abilities include, but are not limited to the following:
  • Ability to develop and implement business strategies.
  • Computer proficiency in Microsoft Word, Excel and Outlook.
  • Understand how to develop and implement business strategies.
  • Ability to interpret and create policies, procedures and manuals.
  • Excellent customer service skills.
  • Proficient in time management; the ability to organize and manage multiple priorities.
  • Ability to take initiative and effectively adapt to changes.
  • Recognizes an emergency situation and takes appropriate action.
  • Able to establish and maintain a cooperative working relation.
  • Ability to interpret and create spreadsheets.
  • Able to use sound judgment; work independently, with minimal supervision.
  • Strong analytical and problem solving skills.
  • Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
  • Competent in public speaking.
  • Performs well with frequent interruptions and/or distractions.
  • Intermediate math skills.
  • Cash handling skills (the ability to count currency, make and count back change.