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Facilities Coordinator in Sedona, AZ at Diamond Resorts

Date Posted: 10/5/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Sedona, AZ
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/5/2018

Job Description

JOB SUMMARY   
Under general supervision, the Facilities Coordinator provides office support to managerial staff to including contracts, typing, word processing receptionist duties, record keeping, filing, dispatching, parts inventory, and data entry.

ESSENTIAL JOB FUNCTIONS
  • Maintains inventory and ensures ample stock of supplies.
  • Issues parts and tools for work orders, as needed.
  • Tracks work order requests for timely completion.
  • Draft correspondence, as assigned.
  • Prepares and tracks requisitions and work completion documents.
  • Reviews daily time sheets (per team member) to track completion and close out work order requests.
  • Performs follow ups of guest room calls pertaining to engineering requests.
  • Completes all required Company trainings and compliance courses as assigned.
  • Adheres to Company standards and maintains compliance with all policies and procedures.
  • Performs other related duties as assigned.
EDUCATION
  • High School Diploma or equivalent.
EXPERIENCE
  • A minimum of one (1) year administrative experience in related field required.
  • No supervisory experience required.
SUPERVISORY RESPONSIBILITIES
  • This position does not include supervisory responsibilities.
LICENSE & CERTIFICATIONS
  • This position does not require licenses or certifications.
SKILLS & ABILITIES
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.  Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

Specific skills and abilities include, but are not limited to the following:
  • Computer proficiency in Microsoft Word, Excel and Outlook.
  • Excellent customer service skills.
  • Proficient in time management; the ability to organize and manage multiple priorities.
  • Ability to take initiative and effectively adapt to changes.
  • Recognizes an emergency situation and takes appropriate action.
  • Able to establish and maintain a cooperative working relation.
  • Ability to interpret and create spreadsheets.
  • Able to use sound judgment; work independently, with minimal supervision.
  • Strong analytical and problem solving skills.
  • Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
  • Performs well with frequent interruptions and/or distractions.

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